Why Event Organisers Trust WHC Hire Services With Their Event Equipment Hire
For almost 30 years, WHC Hire Services has supplied event equipment hire across Gloucestershire, Worcestershire and Oxfordshire. From local village fetes to major festivals, we have been at the forefront of delivering the essential machinery event organisers need to get the job done. Our mission is simple: to supply the equipment you need, when you need it.
Event planning comes with its own headaches. Choosing a hire partner should not be one of them. That is why many event organisers across the counties we serve turn to WHC time and time again. Not just because of the vast amount of different equipment we offer, but because of the reliability, industry insight and support that modern event organisers require to keep timelines on schedule.
In this article, we take a close look at what sets us apart as an event equipment hire partner, from our local depot network to the leading safety standards behind every single piece of kit. We will also share how you can access our library of resources designed to help you choose the best equipment for your event, and how you can explore our full equipment range.
Local Depots, Faster Turnaround
Event timelines rarely have room for delays. Whether you are fitting out a site the day before the gates open or you need a quick replacement at short notice, how quickly your equipment arrives is integral to your schedule.
WHC Hire Services operates three depots based in Tewkesbury, Worcester and Chipping Norton. While these depots tend to service their respective counties, it is not uncommon for event organisers to pull equipment from their most convenient depot location, regardless of where they are based.
Having local networks and access to major transport routes means response time is fast. Ideal if you need something swapping out mid-event, along with a team that knows how to navigate the protocols of major event venues and access routes across Gloucestershire, Worcestershire and Oxfordshire.
Local knowledge matters just as much as proximity. Our depot teams have supported events of all kinds, from major equestrian meets with multi-departmental structures, to farmland venues that require the right equipment to cope with ground conditions. For organisers, this means fewer surprises on the day, with equipment recommendations based on real experience, not guesswork.
Find your local depot on our website.
A Fleet Built for Events
Each and every event brings its own equipment demands and requirements. As no two sites are ever the same, choosing the most efficient equipment is better than settling for what is available. That is why WHC Hire Services carries a fleet of over 900 pieces of plant equipment, giving organisers the range to cover everything from ground preparation to stage building, welfare supplies, access and power equipment, and event logistics equipment, all from a single trusted supplier.
Our modern fleet operates to Euro 6 and Stage V emissions standards, alongside full electric, solar and hybrid equipment, so organisers working towards environmental commitments or venue restrictions can hire with confidence. Whether you need an electric scissor lift for rigging in an indoor venue, a welfare unit for your crew, or ground care equipment to prepare a site before guests arrive, the breadth of our range means you are not piecing your project together from multiple suppliers, saving on both budget and delivery charges.
We will go into deeper detail on specific equipment categories later in the article. In the meantime, you can access our event equipment hire resources on our website to help you choose the right machinery for your event.
Safety and Reliability Event Organisers Can Rely On
Safety is one of the top priorities for event organisers. From large crowds and temporary structures to equipment operating on unfamiliar ground, there are plenty of risks to mitigate. When you hire from WHC, you are choosing to partner with a supplier that has built its reputation on safety and reliability in every aspect of what we do.
WHC has achieved 8 consecutive RoSPA Gold Awards, recognised internationally for our commitment to demonstrating consistently high standards of health and safety management. For event organisers, this means the equipment and support you receive comes from a team that treats safety as a discipline, not just an afterthought.
Every piece of event equipment in our fleet is inspected in detail by our own qualified in-house engineers before it goes out on hire. Rather than relying on third parties, we handle all maintenance and servicing ourselves, meaning we hold a detailed history for each piece of equipment that passes through our workshop. Lifting equipment such as telehandlers is also subject to LOLER inspection, conducted by our own team, giving organisers confidence that anything used for rigging, access or lifting on site meets statutory requirements.
Reliable Equipment
Another major reason why many event organisers turn to WHC is the reliability of our equipment. All plant machinery is no more than 48 months old, ensuring low hours and peak condition. Our fleet is sourced from leading manufacturers including Kubota, JCB, Snorkel, Groundhog, Nifty and John Deere, so organisers know they are hiring modern, well-maintained machinery from names they can trust, not ageing equipment picked up cheap.
Safety and reliability does not stop there. Once machinery leaves our depots for event sites, our experienced HGV delivery team, fully trained in equipment moving, loading and securing, ensures every order arrives safely and ready to work. On site, our teams provide operators with a brief demonstration to help them become familiar with the equipment, should they require it. And if operators run into difficulty during the hire, WHC’s award-winning QR-enabled self-help system, accessed by scanning the QR code found on the machinery, covers the most common operator errors. This means far less downtime when timelines are tight.
Event Equipment Hire, Category by Category
Every event site has different equipment needs, and the right combination often depends on a number of essential factors, most importantly your site size, scale and timeline. Here is a breakdown of the core equipment categories WHC Hire supplies for events.
Lifting Equipment
For all material handling, load lifting and structure building, our lifting fleet includes telehandlers and rough terrain forklifts, built to cope with uneven ground and the demanding conditions of outdoor events.
Access Equipment
For rigging, installation and working at height, our range of access equipment provides safe and efficient access whatever the venue. This includes models suited to both indoor and outdoor applications.
Ground Preparation
Before the gates open, and in some instances before contractors are even allowed on site, ground preparation is key. Equipment such as our Grillo ride-on flail or John Deere compact tractor quickly helps whip your site into shape, whether that means managing grass or clearing overgrown, rough ground.
Welfare Solutions
Looking after staff, crew members and visitors is essential for any event. Our modern welfare range includes mobile welfare units, along with site essentials such as portaloos, to keep everyone comfortable and catered for throughout the entirety of the event.
Security Essentials
Keeping your site and equipment secure matters as much on event days as it does overnight. WHC Hire supplies site fencing, tower lights and all terrain vehicles (ATVs) to help organisers manage site security, visibility and response across the entire event footprint.
Need more help finding the right machinery for your event? See our in-depth library of event equipment hire resources on our website, or get in touch with your local WHC Hire depot for further assistance.
Get in Touch
With nearly 30 years of experience supporting events across Gloucestershire, Worcestershire, Oxfordshire and beyond, WHC Hire Services has the fleet, know-how and safety standards to help modern event organisers run smoothly from start to finish.
Whether you are planning a small local fete or a major multi-day festival, our team is on hand to help you choose the right equipment for your site, timeline and budget. Visit our website to see the wide range of equipment we have available to help you deliver your next unforgettable event.